Project management Our experienced Project Managers take a hands-on approaach to planning your conference. They organize the logistics, budgeting and co-ordinate the practical and logistical work comprising the planning and the realization of the conference. We constitute a project plan and draw up a budget. For each project a manager is chosen who is responsible for the team working on the event. The size of the team depends on the complexity of the conference and the number of people participating. The team always consists of at least two people. Our project manager will be your contact person.

	Marketing Every event needs to be marketed. We can assist in doing the layout and the production of invitations, programmes, web pages, adverts, profile products, etc.

	Location The location of the conference is of great importance in order to have a successful event. Congrex are very experienced and have a network of contacts stretching all over Europe, which enables us to find the location corresponding to your needs.

	Registration We take care of all the contacts with the participants ranging from applications to the realization of the conference. In our tailor-made IT-system all entries received by post, fax or Internet are registered. We take care of all the correspondence with the participant, answer questions over the phone or by e-mail. Moreover, we take care of the registration and the service during the conference.

	Accommodation We pre-book hotel rooms in various price ranges and negotiate for the best possible price for each situation. We receive hotel bookings, allocate hotel rooms and send hotel confirmations to the participants. We offer hotel service during the conference as well.

	Presentation service We help you to elaborate so called abstract forms and accept abstracts per post, e-post or the Internet. We register, distribute and confirm received abstracts. Furthermore, we assist in the production of the abstract book.

	Financial services We take care of the invoicing and the bookkeeping of participation fees, sponsor funds, etc. In addition, we handle and pay suppliers' invoices and remunerations. We do monthly balancing of incomes and expenditures throughout the project and provide a final account at the end of the project.

	Social activities The social programme including dinners, entertainment, excursions, enclosed programme, etc. is an important part of the conference. We want to form a whole which includes both the scientific, technological and the social part of the conference. Together with our partners we suggest and produce the complete social programme.

	Pricing No two conferences are the same and each event therefore has to be dealt with individually. We recommend that we first meet to discuss matters openly. Using the information gained from the first meeting as a starting-point we can offer you a tailor-made programme or parts of our services.

	References Congrex has organised and administered conferences and congresses for companies and organisations for more than thirty years. We would be delighted to send you our references from previously finalised commissions.